Adopted on May 12, 1998
In order to maintain a voluntary organization of Radiologists and Allied Scientists for the purpose of advancing the science of radiology, of encouraging and promoting opportunities for the study and discussion of the social and economic problems inherent in the practice of radiology and of directing the knowledge and skills of its members towards better community service and towards expert and humane patient care, these Bylaws of the Long Island Radiological Society, Inc. (hereafter LIRS) are enacted.
The LIRS adopts the Principles of Ethics and Rules of Ethics published in the most recent Bylaws of the American College of Radiology (hereafter ACR).
Membership shall be of the following classes Active, Members-in-Training, Retired or Inactive.
- An Active Member shall:
- Either be a physician-practitioner of medical imaging, radiation oncology or nuclear medicine or a physicist engaged in the practice of radiological physics.
- Physician members shall be certified or board eligible in radiology or one if its recognized branches or nuclear medicine by the American board of Radiology, the American Osteopathic Board of Radiology, or the Royal College of Physicians and Surgeons of Canada, or are engaged in nuclear medicine on a full- time basis, and have been certified by a specialty board which is a member of the American Board of Medical Specialties or its Canadian equivalent. Physicists shall be certified or board eligible by the American Board of Radiology.
- Be of high professional reputation and of good moral character.
- Reside or practice in Nassau or Suffolk County or within the metropolitan area of New York City.
- Be a member of The New York State Radiological Society, Inc. (hereafter NYSRS), or within 30 days of accepting membership in the LIRS apply for membership in the NYSRS.
- have the right to vote on all matters of the LIRS and to hold office.
- A Member-in-Training shall:
- either occupy a residency or fellowship in radiology approved by the Council on Medical Education of the American Medical Association or the American Osteopathic Association or occupy a position in a formal educational program in medical physics.
- Reside or practice in Nassau or Suffolk County or within the metropolitan area of New York City.
- automatically become a Member-In-Training without submitting an application for if paragraphs (a) and (b) of this paragraph are satisfied.
- not be eligible to vote or to hold office in the LIRS.
- be terminated automatically from Membership-In- Training after completion of the residency or fellowship training or formal training in medical physics.
- A Retired Member shall:
- have been an Active or Inactive Member of the LIRS in good standing who has completely retired from active practice.
- have the right to attend meetings, but not the right to vote or hold office.
- be exempt from dues and assessments.
- An Inactive Member shall:
- have been a member of the LIRS in good standing who has for reasons acceptable to the Executive Committee such as illness, finances, or service in the U.S. Armed Forces is temporarily unable to continue his previous class membership.
- be exempt from dues and assessments.
- may attend meetings; but not vote or hold office.
- be reinstated to membership in his or her previous membership class upon request, subject to the approval of the Executive Committee.
Application for Active Membership shall be in writing on the form provided by the Secretary. The applicant must be sponsored by two Active Members of the LIRS. Dues for one year will be submitted with the application. If not accepted as a member, this payment shall be returned to the applicant.
Members who request that their membership be changed to the class of Retired or Inactive Membership must do so in writing to the Secretary, who shall submit same to the Executive Committee for approval.
All applications for membership as an Active Member shall be presented to the Executive Committee by the Secretary and if approved shall be presented for a vote at the following membership meeting. At the discretion of the President, such voting may be conducted by secret ballot. An applicant shall be admitted to membership as an Active Member if at least three-quarters of the voting members present and voting are in favor of acceptance. If more than one-quarter of the voting members present are not in favor of acceptance, the Executive Committee at its next scheduled meeting shall hold a hearing to show cause why said applicant should not be admitted to membership. The decision of the Executive Committee subsequent to this hearing is final and binding. If not accepted for membership, the applicant may reapply after one year in the manner set forth in Section 2 of this article. Applicants admitted as an Active Member and those re-classified as Retired or Inactive Members will be notified by the Secretary.
Any member may resign from the LIRS upon submitting a letter of resignation to any officer of the Executive Committee. The Executive Committee shall rule upon such request and the member will be notified of the results of this ruling by the Secretary. In order to resign in good standing, all dues and assessments shall be paid up to the date of resignation.
- 1- Forfeiture by a member of the right to practice medicine automatically terminates his or her membership in the LIRS. Should the right to practice medicine be restored to said member, he or she may apply for reinstatement. If approved by the Executive Committee, said member may be reinstated by a favorable vote of three-quarters of the voting members present.
- 2- The Executive Committee will expel any member for either failure to pay dues by March first as specified by Article VII or for failure to pay assessments.
- 3- Charges may also be proffered by the LIRS, or by any member in good standing, against any member for violation of the Bylaws of the LIRS. All such charges (other than for non-payment of dues or assessments) shall be made in writing to the Executive Committee, which shall then examine them no later than at the next scheduled meeting. Should two-thirds of the Executive Committee present and voting be of the opinion that the charges warrant further proceedings, the accused shall be notified by registered mail of the charges and that he or she may appear in person and may be assisted by legal counsel at a designated scheduled or special meeting of the Executive Committee at least 20 days after such notification; provided, however, that notice and hearing procedures under this Article shall be consistent with the standards for Professional Review Actions proscribed by the Health Care Quality Improvement Act of 1986, as amended. After due consideration, the Executive Committee may then censure, suspend, or expel the accused member by a vote of three-quarters of the votes cast at such meeting, provided that the affirmative votes cast in favor of such action hall be at least equal to the quorum. At the discretion of the President the vote may be conducted by secret ballot.
Suspended members may be reinstated by two-thirds vote of the Executive Committee members present and voting at the completion of the prescribed term of suspension. Expelled members may reapply for membership after one year as set forth in Section 4 of this Article.
- 1- The officers shall be as follows: President, Vice-president, Secretary, and Treasurer. The term of officers shall be for one year, beginning on the 1st of June which follows their election. No officer may be elected for more than two consecutive terms in the same office.
- 2- The Executive Committee shall be comprised of all the above officers, the immediate past president and no more than sixteen or less than six other members qualified to hold office in accordance with Article II of these Bylaws. The Executive Committee, by a vote of a majority of the total number of members of the Executive Committee entitled to vote if there were no vacancies thereon, may, from time to time, fix the number of members of the Executive Committee, provided that such number shall be consistent with the Certificate of Incorporation and the preceding sentence of this paragraph and further provided that no decrease in the number of members shall shorten the term of any incumbent member of the Executive Committee. Any new position on the Executive Committee shall initially be filled by election conducted in accordance with the provision of Section 2 of this article. The term of office for the members elected to the Executive Committee shall be 2 years, beginning on the first of June which follows their election. No member shall be elected to the Executive Committee for more than four consecutive terms. However, if a member has previously served four terms and subsequently has not been on the Executive Committee for at least one year; that member may be reelected to the Executive Committee. It shall be the responsibility of the Secretary to record the dates of election and expiration for all terms of office. If a Councilor or Alternate Councilor to the ACR or a Delegate or Alternate Delegate to the NYSRS is not a member of the LIRS Executive Committee, he or she may attend the LIRS Executive Committee meetings as a nonvoting member.
- 1- Elections shall be held by the last regular meeting of the LIRS which precedes the 1st of April which shall be deemed the annual meeting of the membership. The Chairperson of the Nominating Committee shall present a slate of candidates by the first regular meeting of the LIRS which precedes the 1st of March. Nominations from the floor shall then be received. Those nominees who receive a majority of the votes cast by members present shall be declared elected.
- 2- In the case of a persistent tie vote, or in the event of any contested election for any office or for membership on the Executive Committee or for Delegates or Alternate Delegates of the NYSRS or for nominees for the Councilor and Alternate Councilor to the ACR, the President may direct the Secretary to conduct said election by mail ballots sent to the membership within 15 days and returnable to the Secretary within the following 20 days. The Secretary shall record the results and shall preserve the mail ballots until the next regular meeting for inspection by the Executive Committee and any LIRS member.
Vacancies in any office shall be filled by action of the Executive Committee. Officers so appointed will serve the remaining term of office and upon completion of that term may be eligible for election to the same office as set forth in section 1 of this Article.
The duties of the officers shall be those usually incumbent on such:
The President shall preside at all meetings of the membership and at all meetings of the Executive Committee. He or she shall appoint all committees and shall be a member ex-officio of all committees. The President may without consultation authorize the expenditure of funds not to exceed five thousand dollars.
The Vice-president shall assume the duties of the President when the latter is absent. He or she shall accept such duties as may be assigned to him or her by the President.
The Secretary shall keep the minutes of the meetings of the LIRS as well as those of the Executive Committee. In addition he or she shall:
- 1- Receive all applications for membership and inform the applicants in writing of their election to membership. The letter of acceptance to Active Membership should be accompanied by a copy of the LIRS Bylaws and the Principles of Ethics and the Rules of Ethics published in the most recent ACR Bylaws.
- 2- Keep the official roster of membership
- 3- Maintain a complete record of the election and terms of officers and members of the Executive Committee. Included in this record shall be a record of the election and terms of the Delegates and Alternate Delegates to the NYSRS and a record of the terms of the Councilors and Alternate Councilors to the ACR.
- 4- Keep a record of all the committee members appointed by the President.
- 5- Notify all members of the Society of the time and place of meetings and of any special business to be brought before the LIRS.
- 6- Notify before April 1st of each year the Secretary of the NYSRS of the names and addresses of the Delegates and Alternate Delegates to the NYSRS Board of Directors and also of the names of the nominees elected for the Councilor and Alternate Councilor and any preferences as specified in Article V, Section 1.
- 7- Carry out the duties as may be assigned to him or her by the President.
The Treasurer shall be the custodian of all moneys and shall disburse such moneys at the direction of the President or the Executive Committee. He or she shall report a statement of the financial status of the LIRS at each meeting. The Treasurer shall be responsible for the filing of LIRS tax returns.
- 1- The Executive Committee shall have the authority to conduct all business and affairs of the LIRS. It shall have the right, power and authority to exercise all such powers and perform such acts as may be exercised or done by the LIRS as a corporation not for profit organized under the Not-For-Profit Corporation Law (NPCL) of New York but subject, nevertheless, to the statues of the State of New York, to the provisions of the Articles of Incorporation and the Bylaws of the LIRS. The Executive Committee shall constitute and be deemed the Board of Directors of the LIRS for all purposes. As such, it shall not be deemed, or limited to the powers of, an Executive Committee as specified in NPCL Section 712. It shall hold a sufficient number of meetings to properly conduct the business and affairs of the LIRS. It shall take whatever action it deems proper to carry out the business and affairs of the LIRS. It may, without consultation, authorize the expenditure of funds not to exceed ten thousand dollars. Except where provided in the Bylaws, any action taken by the Executive Committee may be repudiated by no less than three-quarters of a quorum of voting members present at a regular meeting. No business may be conducted by the Executive Committee unless a quorum of its members is present.
- 2- The Executive Committee, by resolution, may provide for indemnification of the members of such committee and the officers of the LIRS for the defense of any threatened or actual civil, criminal or administrative action or proceeding, for amounts paid pursuant to any judgement rendered therein, or payment in settlement thereof, including reasonable attorney’s fees and other expenses actually and necessarily incurred in connection with any such defense or settlement, or in connection with any appeal therein, provided, however that no indemnification shall be so provided in any matter where it is prohibited by the Not-For-Profit Corporation Law or any other applicable law of the State of New York.
Nominees for each Councilor position to the ACR shall be elected in the manner and number specified by the bylaws of the NYSRS. The President may indicate at his or her discretion which of the nominees is preferred for the position of Councilor and Alternate Councilor. The Executive Committee of the NYSRS shall appoint the Councilor and Alternate Councilor from the nominees.
Delegates and Alternate Delegates (representatives) to the Board of Directors of the NYSRS shall be elected in accordance with the Bylaws of the NYSRS and as prescribed by Article III, Section 2.
Committees and their chairs shall be appointed by the President.
- NOMINATING COMMITTEE:
This committee shall be appointed annually. It shall consist of at least three members, one of whom shall be the immediate past president.
- BYLAWS COMMITTEE:
This committee may be appointed to consider proposed amendments to the Bylaws, or to conduct its own studies of the Bylaws for the purpose of recommending amendments. It shall consist of at least two members.
- FELLOWSHIP COMMITTEE:
This committee shall be appointed annually. It shall review the membership of the LIRS for the purpose of recommending to the NYSRS nominations of members to Fellowship in the ACR. It shall consist of at least two members who are Fellows of the ACR. This does not preclude nomination for Fellowship by individual Fellows to the Board of Chancellors of the ACR.
- Additional committees shall be appointed each year as are necessary for the proper functioning of the LIRS.
- Each committee shall present a report at least annually to the Executive Committee.
- 1- Amendments or revisions of the Bylaws may be proposed by the Bylaws Committee, or may be submitted in writing to the Bylaws Committee by vote of the Executive Committee or over the signatures of any 15 members in good standing. Any proposed amendment must be compatible with the Bylaws of the NYSRS and the Bylaws of the ACR.
- 2- Following consideration by the Bylaws Committee, the text of each proposed amendment or revision shall be mailed to the membership. At the next regular meeting at least 15 days after such mail notification, amendments may be ratified by a vote of three-quarters of the voting members present. Alternatively, the President may at his or her discretion direct the Secretary to conduct the voting by mail ballots sent to the member-ship within 15 days and returnable to the Secretary within the following 20 days. A mail ballot will ratify an amendment if approved by three-quarters of the voting members who cast mail ballots. The Secretary shall record the results and shall preserve the mail ballots until the next regular meeting for inspection by the Executive Committee or by any LIRS member.
- 1- The amount of the dues and any assessments shall be determined by the Executive Committee.
- 2- All members except Members-in-Training, Retired Members and Inactive Members shall pay regular annual dues. Dues are payable at the start of each academic year. For those accounts which are in arrears after December first of that academic year, a surcharge may be added at the discretion of the Executive Committee. All Active Members must pay their dues in full by March first of that academic year to remain members in good standing.
- 1- There shall be at least 5 regular meetings annually held during the period from September through June. In the event that a meeting is canceled because of unforeseen circumstances, it shall not be necessary to hold that same meeting at a later date. The time and place of all meetings shall be determined by the Executive Committee.
- 2- Special meetings of the membership upon at least 15 days notice and not more than 50 days notice may be called at the discretion of the President or by at least 10 percent (10%) of the active members who may, in writing, demand the call of a special meeting specifying the date and month thereof, which shall be not less than two (2) nor more than three (3) months from the date of such written demand. Written notice of special meetings of the membership shall be mailed by first class mail to the membership stating the purpose of such a meeting. No business other than that specified in the written request shall be transacted at such a meeting. Special meetings shall be held at the same place or type of place in the same county as the regular meeting or, if not practicable to do so, then at another location convenient to the membership as determined by the Executive Committee.
- 3- Notice of all regular meetings of the membership shall be given at a time and in a manner complying with Section 605 of the Not-For-Profit Corporation Law.
- 4- Any or all members of the Executive Committee, or of any standing or additional committee established pursuant to Section 2 of Article V, may participate in a duly called meeting of the Executive Committee or of any such other committee by means of a conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at a meeting for purposes of a quorum pursuant to Section 2 of this article and for all purposes.
A quorum of the membership at regular and special meetings shall consist of 25 voting members or 10 percent (10%) of the voting members, whichever is greater. A quorum of the Executive Committee shall consist of one half the number of committee members plus one.
The order of business may be altered at the President’s discretion. The usual order of business at a membership meeting shall be as follows:
- Call to order
- Report of the minutes
- Report of the Treasurer
- Report of the Executive Committee and other committees
- Unfinished business
- New business (including the election of new members)
- Appointment of committees
- Introduction of newly elected officers
The Robert’s Rules of Order, most recently revised, shall be the authority governing all meetings.
Upon dissolution or liquidation of this corporation, all of its assets remaining, after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations organized and operated exclusively for scientific and charitable purposes consistent with those of this corporation as shall be designated by the Executive Committee.